Job Details

Southern Oregon University
  • Position Number: 2309280
  • Location: Ashland, OR
  • Position Type: Human Resources

Administrative Program AssistantPayroll Specialist

Southern Oregon University

Position Number: C00291

Rate: $3,235 @ 1.0 FTE

Position Summary:
Effective 7/29/2021, update to priority consideration date. See below for updated information.

This search is to fill two Payroll Specialist vacancies

The Payroll Department is part of the broader Business Services administrative support
unit for the University. The Payroll department is responsible for handling all aspects involving the processing of payroll for the campus once an individual has gained employment status from Human Resources.
This position is responsible for the processing of payroll and personnel transactions such as appointments, changes in status, leaves and separations for staff employees. Incumbent must apply knowledge of data management systems (BANNER), consult with various resources to access, enter and maintain payroll and personnel data, and validate data, identify discrepancies and errors, and calculate and reconcile variances to maintain data integrity. Due to the utilization of a Service Center, this position must exercise considerable judgment, initiative and independence to achieve results and deal with subject matter requiring a high degree of technical expertise. As a result, this position provides training, guidance and assistance to the Service Center and serves as an advanced operational resource resolving the most difficult and unusually complicated or problematic payroll and personnel related transactions for staff employees in a highly independent manner. This position also coordinates and produces payroll for all employees using a combination of laws, regulations, policies and procedures. This position is also responsible for providing backup receptionist duties for the payroll office which include phone call inquiries, general employee assistance and maintaining of all personnel record files.

Minimum Qualifications:
Minimum of one year general office experience including payroll processing. Excellent computer skills including strong keyboarding, ten-key, and accurate data entry. Ability to work in a team atmosphere with strong communication and customer service skills.
Experience with/Ability to interact with a diverse population. Minimum of one year general office experience including payroll processing. Excellent computer skills including strong keyboarding, ten-key, and accurate data entry. Ability to work in a team atmosphere with strong communication and customer service skills.
Experience with/Ability to interact with a diverse population. Three years of office experience which included two years at full performance level and experience generating documents; and
Lead work responsibility or coordination of office procedures.

Preferred Qualification:
Experience with Banner HRIS or other integrated payroll database.
Experience with PeopleAdmin.
Demonstrated skills in an institutional/educational environment utilizing a customer oriented and service centered attitude.
Comprehensive knowledge of federal and state laws or similar type knowledge with regards to employment and timekeeping matters.

Knowledge, Skills, and Abilities:
Effective communication skills; ability to communicate information in a clear and understandable manner, both verbally and in writing.
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations. Demonstrated ability to interpret and consistently apply a wide variety of complex
policies and procedures. Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment.
Strong analytical and research skills; ability to gather, evaluate, and to develop well- reasoned conclusions and recommendations. Ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.
Ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Ability to exercise sound judgment and discretion, tact, and diplomacy.
Initiative in independently planning, organizing, and performing work assignments within
broadly defined parameters.
Ability to coordinate several functions and determine the relative importance of each; ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Knowledge of or ability to independently analyze software functionality through technical documents, and design and document efficient/effective work processes; ability to independently analyze software problems, test probable causes, and recommend sound solutions.
Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, Internet as well as online calendaring and email.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Effectively present information and respond to questions from a variety of audiences groups of managers, customers, and the general public.
Skilled at streamlining processes to create efficiencies when necessary.

Special Instructions to Applicants:
Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicants qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references. If you are unable to attach the supplemental materials to the online application please contact Human Resources.

For inquiries and additional information, please contact: Human Resource Services via email at or by phone at (541)552-8553.

Special Conditions
Must be willing to travel and attend training programs off-site for
occasional professional development.
Must be able to work additional hours and adjust working hours to meet
special jobs. May be called back periodically to perform work as needed on
an emergency basis.
Must be able to successfully pass a pre-employment background check.
Under the provisions of the Fair Labor Standards Act (FLSA):
-Position classification defined as exempt are not subject overtime
-Position classifications defined as on exempt *are *subject to overtime
The person holding this position is considered a mandated reporter under
the Oregon Revised Statues and is required to comply with the requirements
set forth by the Oregon department of Human Services.

Notice to Prospective Employees
Section 485 of the Higher Education Act, and The Federal Crime Awareness
and Campus Security Act of 1990 (now referred to as the Clery Act),
requires that prospective employees be notified of the availability of
SOUs Annual Security and Fire Safety Report. The report provides the
annual statistics and campus policies for the reporting of and responding
to campus crimes and fires; access to campus facilities; conduct code and
campus policies on use, possession and sale of drugs/alcohol; and
educational/information programs to inform the campus community about
campus security procedures and crime prevention.

An electronic copy of the Annual Security Report (ASR)can be accessed at
the following link: A
physical copy of the ASR is available at no charge upon request. To request
a copy please visit the Campus Public Safety Office at 382 Wightman Street,
Ashland OR 97520. For more information call 541-552-6258, or email

All applicants must apply online at

Diversity Statement
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

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