Assistant Director of Human Resources
Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910
Department: Human Resources
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
Under general direction of the Director of Human Resources, assist in directing, managing, supervising, and coordinating the day-to-day activities and operations of the Human Resources Office; coordinate assigned activities with other divisions, departments, and outside agencies; and provide highly responsible and complex administrative support to the Director of Human Resources including in the areas of centralized employment services, adherence to equal employment opportunity, recruitment activities, classification activities, professional development, employee/employer relations, labor relations, and other human resources functions.
1. Assist the Director of Human Resources in the overall management and administration of assigned day-to-day operational activities and support services of the Human Resources Office; ensure compliance with applicable policies, procedures, and regulations.
2. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
3. Participate in planning, organizing, directing, and providing leadership for assigned human resources functions, support services, and related activities including recruitment and selection activities for academic, classified, and administrative personnel, classification, employee leaves, and related services.
4. Oversee classification, reclassification, and organizational studies; participate in the preparation of written reports and recommendations; oversee and participate in the development of new and revised classification specifications.
5. Analyze and provide human resources consultation and policy review to the Director of Human Resources; interpret, explain, and apply legal code provisions, District policy and administrative procedures, collective bargaining provisions, and regulatory requirements in the course of assignment; ensure all related activities and actions are in compliance with established policies, procedures, and laws.
6. Assist in the resolution of employee complaints or grievances relating to fair employment practices, equal employment opportunity, bargaining agreement, and District policies and administrative procedures; gather and present data to the Director of Human Resources.
7. Oversee, monitor, and serve as a resource for recruitments and selection committee processes, personnel actions, and/or other employment processes, ensure compliance with legal requirements and established policies.
8. Assist in managing and overseeing the human resources management computer systems; oversee and participate in the development and implementation of Web-based human resources management systems including Web-based recruitment activities.
9. May participate in negotiations and other activities relating to District labor relations activities.
10. May act on behalf of the Director of Human Resources in his/her absence regarding specific assignments.
11. Perform related duties and responsibilities as required.
Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:
Public human resources administration theory, principles, and practices and their application to a wide variety of human resources programs and procedures including recruitment, selection, labor and employee relations, classification, and compensation.
Basic principles, laws and regulations relating to payroll preparation and processing.
Principles and practices of program development and administration.
Pertinent Federal, State, and local laws, codes, and regulations including pertinent provisions of the Education Code as it applies to personnel practices and procedures in community college districts.
Principles of supervision, training, and performance evaluation.
Methods and techniques of research, analysis, and decision making.
Principles and procedures of statistical record keeping and report preparation.
Modern office procedures, methods, and equipment including computers and applicable software.
English usage, spelling, grammar, and punctuation.
Advanced oral and written communication skills.
Interpersonal skills using tact, patience, and courtesy.
MUST HAVE ABILITY TO:
Oversee and participate in the management of a comprehensive human resources program.
Analyze and assess programs, policies, and operational needs and make appropriate adjustments.
Provide assistance to District administrators and employees on human resources issues.
Identify and respond to sensitive organizational issues, concerns, and needs.
Respond to requests and inquiries for information regarding Human Resources Office policies and procedures.
Research, analyze, and evaluate new service delivery methods and techniques.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Prepare and present comprehensive, effective oral and written reports.
Interpret and apply applicable Federal, State, and District policies, laws, and regulations.
Conduct meetings and serve on committees.
Work successfully with District faculty, administrators, and staff as well as community representatives.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination equivalent to: A Bachelors degree from an accredited college or university with major course work in human resources, public administration, business administration, organizational development, or a related field.
Four (4) years of increasingly responsible professional public human resources experience or directly related experience including one (1) year of supervisory experience.
Minimum Qualifications: (Faculty and Academic Administrator Positions Only)
$6,730.42-$9,571.33 (salary placement is based on background, education & experience). An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.
As soon as the successful candidate is identified and following the subsequent governing board approval.
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, August 14, 2020 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the office. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.
A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to firstname.lastname@example.org.
It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.
Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.
The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
Notice of Availability of the Annual Security Report Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at http://www.swccd.edu/modules/showdocument.aspx?documentid=21116.
If you would like to receive a hard copy of the Annual Security Report which contains this information, you can stop by the SWC Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.
The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)
To apply, visit: https://jobs.swccd.edu/postings/3192
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