Job Details

Johns Hopkins University
  • Position Number: 2769505
  • Location: Baltimore, MD
  • Position Type: Business and Financial Management

Budget Specialist

We are seeking a Budget Specialist who monitors the budgeting and finance activities for the department of Health, Safety and Environment.

Specific Duties & Responsibilities:
  • Provide day-to-day maintenance of budgets based on an awareness of the status of department or unit funding sources, including most of the following: monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments.
  • Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures.
  • Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information.
  • Review and process accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and/or sponsor requirements and restrictions.
  • Using templates, review and assess budget patterns and project expenditures.
  • Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data.
  • Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following work flow, and suggesting process improvements.
  • Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports.
  • Secondary responsibilities include assisting administrative secretary with answering the office phone and other related activities.
  • Perform other duties as needed.

Minimum Qualifications (Mandatory):
  • At least one year of related progressively responsible experience.
  • Knowledge of the SAP accounting system practice and implementation within the Hopkins environment desirable.
  • Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Special Knowlege, Skills & Abilities:
  • Must be proficient in Excel.
  • Also should be familiar with other Microsoft Office products.
  • Must be extremely detail oriented.
  • Candidate must have strong organizational skills and the ability to work independently under general supervision.
  • Must possess the ability to effectively interact with all levels of University employees, as well as, outside contacts.
  • Should be familiar with accounting and budgeting theory and practices.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Budget Specialist
Role/Level/Range: ATO 40/E/03/OD
Starting Salary Range: $15.41 - $21.21/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Admin Safety Safety Administration
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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