Job Details

Rochester Institute of Technology
  • Position Number: 4922682
  • Location: Rochester, NY
  • Position Type: Business and Financial Management


Director, Procurement Operations / Commodity Specialist
8539BR
Finance & Administration
Procurement Services

Job Summary
Managerial & Operational Responsibilities:
  • Drive continuous improvement to procurement policies and procedures to align with Executive Director of Procurement's strategies and procurement best practices in value creation and supplier governance. Identify best-in-class solutions and processes and quantify efficiency and organizational effectiveness.
  • Improve client engagement through proactive communications to the campus community including collaborative meetings, PSO tip sheets, website and training to reduce defects and increase PSO opportunity to add value in the form of productivity and supplier contract performance. Maximize utilization of PSO Strategic Suppliers & processes.
  • Proactive participation on cross-functional (P2P) process improvement teams to identify and implement changes designed to improve financial controls and increase efficiencies, resulting in cost savings and/or cost avoidance.
  • Provide managerial oversight of established procurement card policies, procedures, and adminstration including approval of new cards and limit increases, annual limit review and oversight of transaction administration.
  • Optimize all Procurememnt applications including Enterprise Resource Management, Contracts Management, eProcurement, etc. Oversee existing functionality and direct collaboration with IT and users of other financial applications to enhance effective utilization across the University.
  • Collaborate with the Executive Director of Procurement to develop annual procurement goals, identify opportunities to meet objectives and develop strategies for effective implementation.
  • Establish and continuously develop comprehensive metrics (supplier scorecards) with strategic suppliers. Monitor and measure supplier performance against defined Service Levels (SLA), quality, on-time delivery (OTD), and cost improvement targets. Meet with departmental end-users and suppliers regularly to reinforce contract expectations and maintain good supplier relations.
  • Demonstrate compliance of defined spend control measures through internal audits (Management Self-Assessments) and external audits. Provide data information as requested. Drive continuous improvement and corrective actions to identified or potential process gaps.
Category/Commodity Management Responsibilities:
  • Provide strategic direction and leadership to develop and execute sourcing strategies that optimize Total Cost of Ownership (TCO), including planning, profiling & segmenting category/commodity spend & suppliers, selection of available sourcing methods, and developing the strategic supply base.
  • Perform contract review and negotiation of terms in response to clients' needs specific to commodity responsibilities. Work with clients to coordinate contract review by Office of Legal Affairs, Global Risk Management Services and Information Security Office. Develop direct reports' knowledge of contractual terms and liaison their implications to RIT stakeholders.
  • Ensure adherence to University procurement policies as well as applicable federal and state regulations governing the purchase of goods and services including Federal Circulars EDGAR and FAFATA to support Sponsored Program Accounting.
  • Develop increase strategies that advance the University's goals toward Sustainability & Diversity spend goals
  • Assist clients in the preparation of RFPs ensuring adherence to RIT standards and bid requirements including metrics to evaluate the performance of suppliers including criterion such as: 1) price discounts 2) orders received: on time; damage free; complete; on budget 3) average payment terms; 4) client satisfaction through quarterly reviews and productivity commitments, and 5) definition of appropriate measureable Service Levels. Where appropriate, utilize results to strategically rationalize and/or consolidate the supplier base.
  • Foster direct reports' growth in executing sourcing strategies of all goods and services for their specific commodity responsibility aligned to RIT policies and procedures and strategic direction of Executive Director of Procurement. Meet annual plans and commitments.
Other:
  • Participate in 40 hours of training/professional development annually. Training must be applicable to the employee's role within the Controller's Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.
  • Complete other assignments as requested by management.


Job Responsibilities:


Required Qualifications:


Preferred Qualifications:


Department/College Description
The Procurement Services Office (PSO) is an agile, strategic service team that designs, initiates, and executes best-in-class procurement policies, procedures, and initiatives. PSO supports the Controller's Office mission by optimizing deployment of university funding.

The Controllers Office (CTO) is comprised of accounting and financial professionals who work together to provide accurate, timely, and actionable information and services to our customers while acting as good stewards of the university's financial resources.

Minimum Qualifications
  • BS or BA degree
  • Ten to fifteen years experience with demonstrated success in building & executing commodity strategies.
  • Direct supervision of others involved in procure-to-pay business cycle
Skills:
  • Knowledge of contract language sufficient to provide business guidance to clients on procurement related matters including review and negotiation of contracts written by suppliers and performing related duties required to govern contract performance expectations
  • Knowledge of risk management and business concept principles to assist clients in recognizing high risk contract provisions
  • Possess knowledge of accounting processes and lean principles and applications, as well as current technologies related to strategic sourcing and procurement such as e-procurement and procurement cards.
  • Able to work productively and independently in a service-oriented, fast-paced business office.
  • Well-developed organizational, presentation, negotiation and communication skills both verbal and written, with strong analytical, supervisory, and project management skills.
  • A high level of computer proficiency including expertise in MS Office
  • Demonstrated ability to establish, foster, and maintain cooperative working relationships with colleagues, staff, faculty, and suppliers required. In addition, must: be able to identify and implement best practices related to procurement in a decentralized environment; demonstrate a solid track record of successfully developing and implementing cost reductions and productivity improvements; and, exhibit excellent relationship and supervisory skills and, be both flexible and adaptable.




Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: $79100 - $132500
Hourly/Salary Minimum: $79100
Hourly/Salary Maximum: $132500

How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the "Great Colleges to Work For." RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness


RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov

Hourly/Salary Minimum: 79100
Hourly/Salary Maximum:132500







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