Job Details

California State University, Stanislaus
  • Position Number: 3445867
  • Location: Turlock, CA
  • Position Type: Human Resources


Employment & Talent Acquisition Specialist


Job no: 518498
Department: Human Resources
Work type: Staff
Location: Stanislaus - Turlock
Categories: Confidential, Probationary, Full Time, Human Resources

Position Summary
(Classified as: Confidential Administrative Support, PSL I)

Full-time position available on or after October 3, 2022 in Human Resources.

Under the general supervision of the Manager of Employment & Talent Acquisition, this position provides on-going program support for the office of Human Resources, with specific emphasis and responsibilities in the areas of employment, talent acquisition and onboarding using best practices in accordance with employment and recruiting principles, established processes, collective bargaining agreements, related employment laws, rules and regulations, as well as CSU policies. This position performs work of a confidential nature in support of developing management's position with regard to meet and confer and collective bargaining.

Job Duties
Duties include but are not limited to:
  • Based on knowledge of recruitment methodology and best practices, CSU technical letters, collective bargaining agreements, legal requirements, and appropriate policies or procedures, responsible for administering the day-to-day activities associated with recruitment & selection of non-faculty employees while applying specialized knowledge & understanding of recruitment practices, legal requirements, campus practices, current campus philosophy, and collective bargaining agreement language.
  • Advise & counsel various levels of administrators and staff on recruitment policies & procedures, contractual agreements, and proper legal recruitment/employment practices.
  • Conduct and prioritize staff recruitments, including: review and validation of employment requisitions, provide recommendations to hiring authority regarding recruitment/advertising plan; advise search committees on policies, procedures and practices; effective screening criteria, appropriate interviewing techniques; review/screen employment applications to determine applicants meet minimum qualifications.
  • Ensure valid job-related selection processes are followed; ensure fair and open equitable treatment of all applicants takes place. Identify and resolve staff recruitment problems, consulting with manager when necessary.
  • Receive, review, and forward management compensation requests to Classification/Compensation Unit for review and approval. Advise hiring authority of offer details.
  • Prepare offer letters of employment, input data entry into HRIS/PeopleSoft for new hire transactions. Verify accuracy and identify discrepancies.
  • Serve as the primary point of contact for campus community on hiring of emergency temporary staff, special consultants, and casual worker employees.
  • Onboard new employees, participate/present at new employee orientations.
  • Receive special consultant requisitions and payment requests; log, route for approvals, and follow up as needed. Key immediate pay transactions and process personnel/payroll transaction (PPT) forms for payroll submission.
  • Monitor emergency temporary appointments for expiration, communicating with and notifying managers, provide guidance on reappointment or separation procedures.
  • Review, make recommendations for improvements, maintain and update recruitment/employment guidelines, procedures and forms.
  • Represent the University at community outreach events and hiring events.
  • Assist in the upkeep and maintenance of recruitment information and forms on HR webpage.
  • Monitor temporary employment authorization (e.g. visas, work permits, and employment eligibility) for non-US citizen employees. Notify employees of upcoming work authorization expirations and advise on requirements for updating work authorizations and/or naturalizations.
  • Develop training materials and make presentations for hiring events and workshops to campus stakeholders.
  • Participate in projects systems implementation/conversions as necessary.
  • Support HR management with information requests, and/or preparation of materials that relate to management strategies that relate to the collective bargaining negotiation process.
  • Assist with interpretation and administration of collective bargaining agreements in areas of assigned responsibility.
  • Assist in recommending management collective bargaining proposals in areas of responsibility and prepare related data and information to support management proposals.
  • Other duties as assigned.

    Minimum Qualifications
    Experience: Full-time equivalence of two years directly related work experience, which has provided exposure to administrative personnel procedures in areas such as recruitment, selection, appointment, and onboarding, HR database administrative support; HR office administration, general employment/payroll related transactions, etc.

    Education: Bachelor's degree in business or public administration, human resources, or a related field. (Related vocational training and/or additional related work experience may be substituted on a year-for-year basis.)

    Preferred Qualifications

  • Full-time equivalence of two years or more of general office experience
  • One year of closely or directly related experience in a Human Resources office or performing related HR functions.
  • Demonstrated working knowledge of federal and state employment laws and regulations.
  • Related HR experience in a public sector, higher education environment, or in the California State University system.
  • Demonstrated working knowledge of CSU collective bargaining agreements, policies, and practices.
  • HR certification (PHR, GPHR, HRBP, etc.)
  • Experience planning, developing, and administering full cycle recruitment and selection process activities

    Knowledge, Skills, Abilities

  • Working knowledge of the principles of organization, administration, and management.
  • Ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports.
  • Ability to exercise personal initiative and independent judgment within the scope of the assigned duties.
  • Ability to understand and apply the principles, concepts, and work processes, laws, rules and union contract materials pertinent to the professional operations of a HR office; ability to gather and analyze data.
  • Ability to reason logically and make appropriate recommendations, and carry out recommendations through to implementation.
  • Strong organizational skills, team-oriented collaborative work style approach in carrying out assignments;
  • Ability to build and maintain positive working relationships with co-workers, other University employees, outside agencies, and the public using principles of good customer service.
  • Ability to handle highly sensitive materials and situations, to include confidential files; ability to maintain strict confidentiality and to exercise complete discretion, diplomacy, and good judgment;
  • Ability to plan and organize multiple tasks and prioritize work, including setting and meeting deadlines;
  • Demonstrated technical literacy with standard office computers and software, including proficiency with Microsoft Word, Excel, PowerPoint, Outlook, HR information systems (such as PeopleSoft or similar), applicant tracking systems (such as Page Up or similar), electronic scheduling, and internet communication software
  • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting employment including collective bargaining agreements, federal and state laws, CSU and CSUS policies and procedures.
  • Ability to identify deviations from applicable policies.
  • Ability to understand problems from a broader perspective and anticipate their impact.
  • Ability to analyze data and make accurate projections.
  • Ability to use business mathematics and basic statistical techniques.
  • Ability to use negotiation and persuasion skills to achieve results and expedite projects
  • Demonstrated ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruptions, and other demands;
  • Demonstrated ability to initiate necessary actions, remain flexible, coordinate many activities simultaneously, and handle requests expeditiously using appropriate, mature judgment.
  • Demonstrated ability to draft and compose written correspondence and reports with thorough knowledge of English grammar, punctuation, and spelling, as well as good proofreading and editing skills.
  • Demonstrated ability to independently and effectively draft and compose written correspondence and information.
  • Ability to use judgment and discretion in independently developing solutions to moderately complex and confidential problems within established procedural guidelines.
  • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
  • Ability to plan and organize multiple tasks simultaneously and prioritize work, handling requests expeditiously, including setting and meeting deadlines.
  • Demonstrated ability to follow verbal and written instructions accurately.
  • Demonstrated ability to pay close attention to detail and identify, trace and correct errors.

    Special Conditions
    CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
    https://calstate.policystat.com/policy/9779821/latest/

    Physical Requirements
    The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Frequently sit, move, and stand for standard office functions
  • Work at a computer terminal for long periods of time on projects.
  • Ability to move objects and materials of approximately 10-30 pounds.
  • May be required to travel across campus to other offices or buildings on and off the main campus.
  • Ability to use office equipment (e.g. telephone, calculator, personal computer, fax, copier, scanner, etc.

    Salary Range
    Anticipated salary will be $4,058 - $4,500 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $4,058 - $6,922 per month)

    Compensation & Benefits
    Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation (24 days per year), health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary (Bargaining Unit - C99): CSU Employee Benefit Summary

    How to Apply
    To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.

    Application Deadline
    OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER SEPTEMBER 19, 2022. (Applications received after the screening date will be considered at the discretion of the university.)

    Criminal Background Clearance Notice
    Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Additional Information
    Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

    Clery Act Disclosure

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

    Equal Employment Opportunity

    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE



    To apply, visit https://careers.csustan.edu/st/en-us/job/518498/employment-talent-acquisition-specialist







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