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Human Resources Technician
Santa Rosa Junior College
Salary: $5,324.00 - $6,476.00 Monthly
Job Type: Full Time
Job Number: 21-01123
Location: Santa Rosa, CA
Department: Human Resources
Closing: 5/2/2023 11:59 PM Pacific
FILING DEADLINE: May 2nd, 2023
It is the candidate's responsibility to be sure that ALL required materials are submitted by the filing deadline to be given consideration.
COMPENSATION AND BENEFITS:
- Salary Range: $5,324 -$6,476 per month (22/23 Classified Salary Schedule); maximum initial placement at mid-range, which is $5,875per month (placement within this range is based on assessment of previous experience as documented in application materials).
- Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
- Leave/Holiday time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (17 holidays/year, pro-rated for part-time employees).
Under general supervision, coordinates specific Human Resources functions (such as recruitment/employment, classification review and evaluations); maintains systems related to functions performed; initiates and assists in developing and communicating guidelines for those functions; verifies completeness and processes forms and other documents; and performs related work as required.
The Human Resources Technician maintains and provides detailed technical information to employees and the general public for specific Human Resources functions; responds to inquiries; interprets, applies and implements approved changes to collective bargaining agreements, District procedures, and State and Federal Laws/Regulations for specific areas of responsibility.
The Human Resources Department is responsible for all personnel and employment-related matters for regular, temporary, student, and short-term non-continuing employees totaling over 3,000 individuals in the District. The staff includes 4 Classified Administrators, 3 Confidential employees and 6 Classified employees. Services provided include recruiting, hiring, evaluating, classification, compensation, employee benefits, accessibility, compliance, worker's compensation reporting, professional development, absence tracking and employment verifications. The Staff members serve as liaisons to other departments where personnel issues and functions cross interdepartmental lines. In addition, the Department mediates legal and personnel issues and oversees the preparation of the personnel portion of the Board Agenda.
Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. Many of SRJC's students are drawn to the college for its academic excellence, superb faculty and staff, comprehensive student services and beautiful grounds. SRJC's mission is to passionately cultivate learning through the creative, intellectual, physical, social, emotional, aesthetic and ethical development of our diverse community. At SRJC, we value learning that includes:
- Excellent and innovative instruction and support services;
- A learning- and learner-centered environment;
- A welcoming physical environment;
- Equity-minded faculty and staff with a caring and supportive attitude among faculty and staff;
- Access to programs and courses that lead to transfer and/or gainful employment.
- Access to lifelong learning opportunities
In 2021, SRJC served approximately 21,000 students each semester and is committed to diversity, equity, inclusion and anti-racism. SRJC is a designated Hispanic-Serving Institution (HSI), reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community. We also support diverse learning communities including, APASS, HSI Connections, Puente, Umoja. SRJC received the INSIGHT Into Diversity Higher Education Excellence in Diversity (HEED) Award for the past three consecutive years and SRJC was the only California Community College recipient of this award. This award recognizes colleges and universities that demonstrate an outstanding commitment to diversity and inclusion. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.
Video Overview of Santa Rosa Junior College
KEY DUTIES AND RESPONSIBILITIES:
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
- Creates, reviews, processes and verifies forms and other documents related to areas assigned.
- Advises employees and the general public about Human Resources and District policies and procedures, collective bargaining agreements, recruitment procedures/processes, and Federal and State guidelines,
- Coordinates and administers employee tracking systems (i.e., HRIS system and application tracking system); compiles related reports, statistics, documents and correspondence; researches and resolves issues to area assigned.
- Collects, processes and monitors applications and employment paperwork for the general public and for employees; ensures completion of employment requirements (fingerprints, tuberculosis clearance, I-9s, etc.).
- Coordinates the evaluation process for classified and management employees; monitors the signing process for all employee evaluations; tracks incomplete evaluations; communicates status of evaluation process to managers.
- Coordinates and communicates the status of the employment process for the general public and District employees.
- Monitors Human Resources functions for employees such as step increases, longevity increments, tuberculosis clearances, and vacation payoffs; and notifies Payroll of necessary changes.
- Creates and updates job announcements; develops, maintains and tracks advertisements for recruitments including print and online sources; maintains Human Resources website as it relates to recruitments; monitors departmental advertising budget.
- Serves as primary point of contact with the general public and employees regarding recruitment guidelines, interview processes, and correspondence.
- Collaborates with Payroll to resolve complex pay issues.
- Coordinates orientations for new employees and hiring committees as necessary.
- Assists in staff development activities/trainings/tracking as necessary.
- Assists in the planning of and participates in events and conferences representing the District.
- Trains and directs the work of student and short-term, non-continuing employees.
Write accurate and comprehensive reports; perform and prioritize multiple tasks under time constraints; perform detailed tasks with accuracy; communicate effectively in English; follow and give oral and written directions; maintain cooperative working relationships; interact with other employees, students and the public in a helpful, courteous and friendly manner; interpret, apply and initiate collective bargaining agreements and District policies and procedures, and state/federal guidelines; demonstrate sensitivity to, and respect for, a diverse population.
Current Human Resources practices and guidelines; modern office methods and practices including filing, proofreading, formatting, report writing; current office equipment, technology and standard computer software and internet navigation and web site maintenance programs.
Preferred additional knowledge: Human Resources Department and District policies and familiarity with collective bargaining agreements, federal and state guidelines, and Equal Employment Opportunity guidelines.
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)
Graduation from high school and HR Certificate or Associate's degree.
Increasingly responsible (approximately 2-4 years of full-time equivalent experience) experience working in a human resources environment.
Increasingly responsible experience performing core Human Resources functions
Previous experience interpreting, applying, and communicating collective bargaining agreements and hiring and employment guidelines in an educational environment.
In order to be considered for this position, applicants must provide the following:
1. A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.2. Contact information (phone number and email address) for three professional references. One reference must be from a supervisor. 3. A brief cover letter explaining your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting. 4. Current Resume.5. Copies of transcripts of all college-level coursework, including confirmation of degrees. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (both sides) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.If transcripts are from an institution outside of the United States, applicants must provide a formal evaluation of their foreign degree(s) at the time of application. Information on Foreign Degree Requirements6. If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the Classified Equivalency Application (Download PDF reader) and supporting documents, including narrative synopsis, to your employment application in order to be considered.
PLEASE SUBMIT ONLY MATERIALS REQUESTED.
Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-4 weeks after the filing deadline, Human Resources will notify you whether or not you have been selected for an interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee.
If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.
MORE ABOUT SRJC HUMAN RESOURCES
BUSSMAN HALL ANNEX
MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401
PHONE: (707) 527-4954
EMAIL: Please contact Jenne Arden firstname.lastname@example.org
The office is located in the Bussman Building on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.
CONDITIONS OF EMPLOYMENT (Prior to beginning employment):
- In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
- Must be fingerprinted in California and have background clearance (at applicant's expense); and
- Must take a TB test (once hired and every four years thereafter).
- Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter.
- Employees who work on-site or access District facilities: Beginning January 1, 2022: provide proof of full vaccination. For more details, see vaccination mandate.
Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)
Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. Link to read or obtain a full copy of this report. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.
Non Discrimination The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment. SRJC Strategic Plan
VISION: Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.
MISSION: Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.
- We focus on student learning by preparing students for transfer; by providing responsive career and technical education; and by improving students' foundational skills.
- We provide a comprehensive range of student development programs and services that support student success and enrich student lives.
- We support the economic vitality, social equity and environmental stewardship of our region.
- We promote personal and professional growth and cultivate joy at work and in lifelong learning.
- We foster critical and reflective civic engagement and thoughtful participation in diverse local and global communities.
- We regularly assess, self-reflect, adapt, and continuously improve.
Equal Employment Opportunity
SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.The Sonoma County Junior College District is an Equal Opportunity Employer.
To apply, please visit https://www.schooljobs.com/careers/santarosajc/jobs/4007494/human-resources-technician
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