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Southwestern College
  • Position Number: 2174964
  • Location: Chula Vista, CA
  • Position Type: Business - Accounting


Payroll Technician

Southwestern College


Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Payroll Services

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.


Responsibilities:
Under the direction of the Director of Payroll, perform a variety of complex and specialized accounting functions in the processing of District-wide payroll including the interpretation of applicable laws, codes and regulations; maintain accurate, complete and confidential payroll and other personnel records; and maintain communication with appropriate staff and outside agencies to resolve a variety of payroll processing problems.

REPRESENTATIVE DUTIES:
1. Perform complex calculations for the processing of payroll; compute payroll for hourly employees; compute gross salary, overtime earnings, mandatory and voluntary deductions, workers comp, legal judgments, vacation and sick leave.
2. Calculate and process payroll adjustments, changes to salary deductions and employee status such as number of work days, projected vacation, sick and personal leave balances, step increments, overtime and extra duty pay, longevity and retroactive pay, voluntary deductions and other changes as necessary; monitor sick leave and industrial accident balances and notify appropriate department if leave is exhausted.
3. Prepare various forms and other payroll documents and exchange correspondence and information regarding changes of employee status to CalPERS, CalSTRS and other governmental agencies.
4. Calculate salary overpayments for classified and academic employees; arrange repayment schedules to recover overpaid amount; ensure proper reporting to PERS or STRS.
5. Respond to technical questions or concerns from employees and outside agencies regarding various payroll aspects including retirement, vacation and sick leave balances, earnings, salaries, service awards, wage and salary adjustments and deductions; interpret and apply appropriate laws, rules and regulations.
6. Research, analyze and trace payroll discrepancies; reconcile discrepancies or take corrective action; prepare necessary documentation and post changes to the payroll system; report findings and actions to appropriate departments and outside agencies as needed.
7. Interpret various bargaining contracts and compile data to calculate retroactive salaries; enter and balance data to produce retroactive warrants.
8. Compile information and data to prepare various financial reports and statements; receive, analyze and verify accuracy of financial reports.
9. Perform related duties and responsibilities as required.


Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:
Principles and procedures of general and governmental accounting as applicable to processing of payroll.
Generally accepted accounting principles and practices.
Federal, state and local laws, codes and regulations pertaining to processing of payroll, accounting and financial reporting.
Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.
Mathematical principles and procedures.
Methods and techniques of financial and statistical record keeping.
Oral and written communication skills.

MUST HAVE ABILITY TO:
Perform a variety of complex technical accounting functions in the processing of District payroll.
Review, record and verify payroll information with speed and accuracy to process District payroll in accordance with established procedures.
Process and record accounting transactions accurately.
Compare numbers and detect errors efficiently.
Research, compile, analyze, interpret, prepare and maintain a variety of fiscal, statistical and administrative records and reports.
Maintain specialized and complex payroll records and files.
Operate office equipment including computers and supporting word processing, spreadsheet and database applications.
Work independently with little direction.
Meet critical deadlines while working with frequent interruptions.
Perform mathematic computations and other accounting functions with speed and accuracy.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.


Education and Experience:
Any combination equivalent to: two (2) years of college with major course work in accounting/business
AND
Three (3) years experience in payroll related work, preferably in a public agency or institution of higher education.


Minimum Qualifications: (Faculty and Academic Administrator Positions Only)


Desirable Qualifications:
Experience with Ellucian is highly desired.


Salary
Range 28, Steps 1-7, $5,061.55-$6,404.08. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, April 2, 2021 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:
Monday-Friday: 7:30 a.m.-4:30 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)


To apply, visit: https://jobs.swccd.edu/postings/3333









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