Job Details

University of Kansas
  • Position Number: 3441419
  • Location: Lawrence, KS
  • Position Type: Human Resources

Position Overview

The University of Kansas is searching to fill a Senior Recruiter position on the Human Resources Management Team. This position will focus on providing leadership to campus in facilitating recruitment activities for faculty, staff and student positions. This position serves as a key liaison with units and shared services representatives, has the opportunity to work on several projects to streamline operations and improve efficiencies as well as facilitates, develops and participates in training and outreach programs. This position requires demonstrated competence in the areas of critical thinking, problem solving, interpersonal relationships, technical skills and working with all levels of personnel to facilitate an excellent customer service experience. The University actively encourages applications from members of underrepresented groups.

Job Description

55% - Recruitment/Position Management/Operational Activities

Provides leadership in the facilitation and monitoring of faculty and staff recruitment for the university community.
Serves as point of contact for departments and applicants on all faculty searches. Actively engaged in the University of Kansas Faculty Concierge recruiting program. Provides subject matter expertise and recruiting advice/training to search committees, may actively participate in the recruitment and screening of applicants, preparing interview questions and assisting with the offer letter and unit letters in accordance with University policies & procedures as well as any other related activities.
Reviews, audits and approves position descriptions. Reviews position title, job family/classification assignment, FLSA status, updating position attributes in the HRIS system; coordinates position number assignment, and processes recruitment exceptions. Works with the HRM Compensation team regarding title assignment and general pay guideline issues. Generates offer letters for new hires and limited term positions, reviews background check results, and updates PeopleSoft panels for effective position management
Reviews and evaluates inquiries and/or complaints related to the search process and provides assistance and resolution. Audits searches for Equal Opportunity compliance and notifies supervisor of any concerns. Coordinates assistance with labor certifications and/or addressing other work eligibility issues with HRM Senior International Advisor. Interprets search policies and guidelines, advises hiring authorities and provides instruction to campus departments.
Communicates with Deans, Directors, Department Chairs, Faculty and Staff daily. Performance of duties requires a strong working knowledge of applicable federal and state employment and equal opportunity laws and legislation; and must develop a working knowledge of relevant university policies and guidelines.
Assists with annual business process activities and procedures for faculty, student and related staff hiring. Researches advertising options and strategies, participates in job fairs, etc.
Works within multiple university systems regarding recruitment, position, onboarding and appointment activities.

20% Training, Special Projects, and Programmatic Support

Develop, coordinate and present informational seminars and/or training sessions in person and online. Assists with updating manuals, website and training materials. Participates in special or ongoing training assignments.
Develops and participates in proactive strategies to promote equal opportunity and diversity, equity, inclusion and belonging initiatives in the campus community and streamline operations. Coordinates with HRM Learning and Development and the Office of Diversity, Equity, Inclusion and Belonging with programming content as needed to ensure broad outreach.
Communicate with the campus community regarding HRM resources and services through social media, website, programming, etc.
Works independently and as part of a team on the enhancement of policies, procedures, communications and special projects as assigned to ensure compliance and efficiencies.
Assist with reporting needs for the Employment section of HRM.
Works daily and learns the operational details of the University's Applicant Tracking system and provides resolution to customers questions, issues, etc.

20% HRM Sourcing Recruiter

Actively recruits and sources prospective applicants to identified postings. Works to continuously enhance the KU brand. Collaborates with hiring managers/search chairs/supervisors to source and attract candidates for interviewing and hiring purposes.
Assist in identifying hiring needs across campus by working with Deans, Department Chairs, Provost Office, faculty and staff to find the best talent to fill an integral role in a specific department/unit.
Proactively utilizes data available from questionnaires, exit interviews, and other metric data for future recruitment activities.
Partners with recruitment team to design, refine and implement innovative recruiting strategies.
Establishes and works with various sources to attract candidates (social media, LinkedIn, employee referrals, etc.) and establish databases for candidate referrals.

5% Other Duties as Assigned
Required Qualifications
Bachelor's degree and three (3) years related work experience in recruitment, human resources, affirmative action or other related HR areas OR HS Diploma/GED equivalency and seven (7) years related work experience in recruitment, human resources, affirmative action or other related HR areas.
A minimum of one year's experience in a professional work environment which demonstrates knowledge of EO/AA Policies, Laws, Regulations and/or university policies.
A minimum of one year's experience in management of searches or recruitment related activities.
Experience which demonstrates effectiveness working with diverse groups and providing a high level of customer service.
Demonstrated work experience with database software or other online recruitment systems.
Effective written and verbal communication skills as demonstrated in application materials, interview and history of presentations and/or training programs created and delivered.

Preferred Qualifications

Master's degree or more than five years direct work related experience in recruitment or SPHR or SHRM certification.Previous experience with HRSA/PeopleSoft system.
Experience with working with ATS systems, database conversions, developing queries and/or reports.
Experience in developing training materials, brochures, manuals, etc.
Demonstrated experience and understanding of university structure, policies and procedures.
A minimum of one year's experience in providing education or training in subject areas such as human resources, recruitment, affirmative action, and/or equal opportunity in large and small group settings.

Additional Candidate Instructions
Please apply online with a resume, cover letter and list of 3 professional references. Review of applications will begin Monday, September 19th and continue until a pool of qualified applicants has been obtained.

Contact Information to Applicants
Terri Osborn

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX,, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).

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