Job Details

ADMINISTRATIVE ASSISTANT IV VP HUMAN RESOURCES

Position Number: 7085085
Location: Monterey, CA
Position Type: Human Resources

Monterey Peninsula College

ADMINISTRATIVE ASSISTANT IV VP HUMAN RESOURCES

Salary: $5,212.00 - $6,046.00 Monthly
Job Type: Confidential
Job Number: 2025-00062
Closing: 5/17/2026 11:59 PM Pacific
Location: Monterey, CA
Division: Human Resources

Description

Monterey Peninsula Community College District is committed to educational equity for all students, as outlined inGoverning Board Goals, Mission, Vision, Values, and Institutional Goals (Download PDF reader), Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences-emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.

Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves.

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:

Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and collaborate with colleagues on equity-related initiatives.

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences.

*** Priority Screening Deadline May 17, 2026 ***
Under the general direction of the Vice President, assist by planning, coordinating and participating in support activities related to the responsibilities of the assigned area. Receive limited supervision within a broad framework of standard policies and procedures. Perform complex administrative and support duties of the office; initiate and exercise independent judgment in the application and follow-through of administrative decisions and policy making; accurately interpret college policies, procedures, standards and requirements; establish and maintain contact with college, members of the public and other personnel; maintain confidentiality regarding all matters of the office.
This position is designated a confidential position and is required to develop or present management positions with respect to employer-employee relations or whose duties normally require access to confidential information that is used to contribute significantly to the development of management positions.

Example of Duties

DUTIES AND RESPONSIBILITIES

Coordinate and expedite completion of a variety of complex activities and projects that relate to the business of the office of the Vice President; coordinate work flow and work schedules of office staff; act as administrative liaison to various outside agencies, the general public and individuals, as well as groups, committees, and individuals within the college.
Perform varied complex and responsible administrative support duties to assist in the processing, tracking, and completion of the administrative operation of the office which may include creation and preparation of: spreadsheets and databases, letters, reports, statistical data, project documentation, resolutions, board agenda items, licensing renewals, purchase requisitions, and final reports.
Attend to administrative details not requiring the immediate attention of the Vice President.
Act as an information source to visitors and callers regarding policies and procedures; provide information where judgment, knowledge and interpretations are necessary; refer to appropriate sources as necessary; resolve issues independently where appropriate and within scope of authority;
Coordinate and attend various meetings as assigned; responsible for efficiently and accurately apprising issues, proposals and resolutions reached at such meetings; take and transcribe meeting, committee notes as required.
Prepare input for board agendas; review historical files; provide current data and information regarding board reports.
Arrange meetings, appointments, schedules, conferences, travel arrangements and itineraries related to functions of the office; prepares and maintains a master calendar for the office.
Serve on assigned committees.
Maintain, order and organize inventory of office supplies. Contact service vendors to repair office machines.
Seek and participate in professional development activities.
Receive and review invoices and statements, reconcile inaccuracies, prepare purchase requisitions, and route for approval.
Demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio economic, disability, sexual orientation and gender diversity of students and staff attending or working on a community college campus.
Perform other duties as assigned by the Vice President.

Human Resources Specific Duties & Responsibilities

Compile and prepare data pertinent to the collective bargaining process. Take notes during negotiations, as needed. Assist in the preparation of collective bargaining agreements; update and produce documents under collective bargaining agreements.
Work collaboratively with human resources team to assist in all phases of recruitment and job fair preparations as required.
Retrieve information from applicant tracking system.
Disseminate and receive new employee forms, review for accuracy and ensure completeness, and track status of onboarding for new employees. Make personnel files and enter new employees in database.
Monitor and track criminal background checks received from the Department of Justice. Notify Vice President of criminal offenses.
Maintain and monitor TB clearance and notify employees of renewal requirements.
Receive and review personnel action forms (PAFs). Route for approval. Work collaboratively with District administrators, faculty, and staff to ensure PAFs are completed accurately and timely.
Receive and review authorization for volunteers; route for approval.
Maintain accurate budget and account balances. Prepare budget transfers as necessary.
Assist with employee recognition celebrations, coordinate and maintain records, order gifts, and assist with dissemination.
Assist in responding to employment verifications and unemployment claims.

Qualifications

Minimum

Any combination of training and experience which would indicate possession of the knowledge, skills and abilities listed herein. For example, completion of two years of college-level coursework in business skills, office administration or a related field and three years of increasingly responsible office experience providing advanced knowledge and technical skills within a complex and challenging administrative support role for a high-level administrator.

DESIRABLE QUALIFICATIONS

Prior experience working in an educational, public service, or other environment providing customer service.
Prior experience working in a fast-paced office environment.
Experience using word processing and spreadsheet software (e.g., Microsoft Office or Google Apps) and Adobe Acrobat.
Ability to manage multiple tasks, projects, and deadlines.

Knowledge of:

general functions of a complex organization (e.g. an educational institution);
current office methods and practices including filing systems, business telephone skills, letter and report writing;
a variety of computer programs including word processing and spreadsheet/database applications;
development and management of web pages/website;
mathematical computations;
public and human relations skills.

Ability to:

understand and independently carry out oral and written instructions;
prioritize tasks and do several tasks simultaneously;
accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job;
learn and successfully use new software programs as required to fulfill the requirements of the job;
use appropriate and correct English grammar, spelling, and punctuation;
perform arithmetical calculations with speed and accuracy;
learn and successfully apply current/new office policies and procedures;
analyze situations and make decisions on procedural matters without immediate supervision;
communicate effectively in both oral and written form;
efficiently use a variety of office equipment as needed to fulfill the needs of the job;
maintain security and confidentiality of records and information;
establish and maintain effective work relationships with those contacted in the performance of required duties;

Physical Effort/Work Environment

Light to moderate physical effort in a primarily indoor working environment.
Occasional standing, walking, stooping, bending, and kneeling; periodic handling of lightweight parcels.

Work Schedule / Supplemental Information

Work Schedule
40 hours per week/ 12 months per year

Assigned Shift
Monday - Friday, 8:00 AM - 5:00 PM
Management reserves the right to change schedules as needed

Salary Range
$5,212 (Step A) - $6,046 (Step D) + GREAT Benefits Package

How to Apply

Visit http://www.mpc.edu/about-mpc/campus-resources/human-resources/employment and select "classified and other positions." Here you will find the job announcement and the "apply" button in the upper right hand corner. You will be asked to log-in or create a new user account.

Complete all required fields of the application AND
Attach a .pdf of your cover letter that describes why you are interested in the position and how your background applies to the major duties of the position, and please address each of the desirable qualifications listed in this job announcement (2 pages maximum). AND
Attach a .pdf of your resume

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

For questions, please contact:

Gerardo Cardenas Hernandez - HR Specialist
gcardenashernandez@mpc.edu

CANDIDATE TRAVEL REIMBURSEMENT
Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.

To apply, visit https://www.schooljobs.com/careers/mpc/jobs/5306678/administrative-assistant-iv-vp-human-resources