Job Details

Administrative Assistant I, The Office of Human Resources Payroll, and Compliance
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Position Number: 5232779
Location: Danvers, MA
Position Type: Human Resources

Administrative Assistant I, The Office of Human Resources Payroll, and Compliance
About North Shore Community College:

North Shore Community College is a diverse, caring, inclusive community that inspires our students to become engaged citizens and to achieve their personal, academic, and career goals through accessible, affordable, rigorous educational opportunities that are aligned with our region's workforce needs and will prepare them for life in a changing world. NSCC is one of 15 Massachusetts community colleges, which serves the 26 cities and towns north of Boston. Since its founding in 1965, NSCC has grown from a single leased building to an urban campus in downtown Lynn and a suburban campus in Danvers, and from five to 80 academic programs of study. Nearly 50,000 students have graduated from NSCC. The college is accredited by the New England Commission of Higher Education (NECHE).

Job Description:

Administrative Assistant I, The Office of Human Resources Payroll, and Compliance

Grade 15, Non-unit classified position

Danvers Campus, 37.5 hours/week

SALARY: $1,969.30 biweekly, ($51,201.80 per year) with fringe benefits. Full time benefited employees at North Shore Community College are eligible for a comprehensive benefits package offered through the Commonwealth of Massachusetts. Click HERE for a highlight of these benefits.

GENERAL STATEMENT OF DUTIES:

Provide administrative support to the Office of Human Resources, Payroll, and Compliance. Serve as the initial contact in the Office of Human Resources, Payroll, and Compliance. responding to employee and applicant inquiries. Provide administrative support to the Assistant Vice President of Human Resources, Payroll, and Compliance. Assist in special projects, organizing meetings, training sessions, and events. Will be responsible for maintaining personnel records and filing.

DUTIES AND RESPONSIBILITIES:

Provide administrative support to the Vice President of Human Resources, Payroll, and Compliance, including managing calendars and scheduling appointments;
Provide support to the Human Resources, Payroll, and Compliance team;
Assist with the day-to-day operation of The Office of Human Resources, Payroll, and Compliance functions including completion of hiring paperwork (I-9 forms, employment application, CORI, etc.), ordering supplies, processing purchase orders, answering phones, etc.;
Monitor and respond to designated HR email inquiries;
Maintain and track information including confidential material;
Coordinate meetings, travel and other events (i.e., room reservation, food order, supplies, etc.);
Develop and maintain files, records, and databases including digital scanning and indexing of files;
Assist in processing employment verifications;
Assist search committee chairs with setting up interviews;
Serve as the backup to CORI administrator;
Receive and process ingoing and outgoing mail;
Ensure main Human Resources, Payroll, and Compliance Office is staffed during business hours.
Maintains departmental intranet page (Mynorthshore.edu); and
Performs other related duties as needed.

SUPERVISION RECEIVED: Reports to the Assistant Vice President of Human Resources, Payroll, and Compliance

Requirements:

A minimum of two years of administrative assistant experience, preferably in a Human Resources or related position.
Prior customer service experience required.
Proficiency with Microsoft Office Suite required.
Strong organizational skills required.
Excellent verbal and written communication skills required.
Ability to manage time effectively and prioritize tasks required.
Successful experience interacting with culturally diverse populations required.
Candidates will be required to pass a CORI/SORI and/or National background check as a condition of employment.

PREFERRED:

Multilingual preferred.
Related experience in handling confidential information and materials.
Previous experience in a higher education setting.

Additional Information:

North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in it programs and activities as required by Title IX or the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Action of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquires or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, Nick Royal, the Massachusetts Commission Against Discrimination or the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. North Shore Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.

Application Instructions:

Submit resume and cover letter outlining how your experience meets the qualifications of the position. Applicants selected for an interview will need to provide the names, address, email and telephone number of at least three current professional references.

Closes: Jun 7, 2024 - 11:59 PM EDT

To apply, visit https://nscc.interviewexchange.com/jobofferdetails.jsp?JOBID=175400