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Associate Director, Human Resources
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Position Number: 3808592
Location: Eugene, OR
Position Type: Human Resources

Associate Director, Human Resources

Job no: 531038

Work type: Officer of Administration

Location: Eugene, OR

Categories: Administrative/Professional, Human Resources

Department: Provost's Administrative Services Team (PAST)
Appointment Type and Duration: Regular, Ongoing
Salary: $95,000 - $100,000
Compensation Band: OS-OA09-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

January 30, 2023; position open until filled.

Special Instructions to Applicants

Along with the UO application form, please submit a current resume.

Department Summary

The University of Oregon is in the process of creating a shared services model for human resources across many areas of our campus. This is an exciting time to join the HR Community at the University of Oregon as we innovate, develop new processes, and implement HR best practices across campus.

The Provost's Administrative Shared Services Team (PAST), a new shared service office within the Office of the Provost (OtP) is adding Human Resource functions to the unit, and this role will play a key part in leading the hiring of employees, developing processes, building relationships with the clients PAST shared services supports, and providing the long-term leadership for human resources within this unit.

The Office of the Provost (OtP) upholds, provides leadership on, and carries out the academic mission of the University. In service to this mission, OtP promotes and sustains the highest standards in teaching, research, and service; fosters and advocates for faculty; promotes a respectful work environment, equity and inclusion, and a family-friendly workplace; supports and coordinates matters that pertain to faculty and academics, including hiring, retention, promotion, and tenure processes; and advances university outreach to the community, academic extension, and internationalization.

Within the Office of the Provost, the Provost's Administrative Services Team (PAST) will provide business and administrative services to the Division of Global Engagement; Environment Initiative; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Office of the Provost; Sport and Wellness Initiative; Undergraduate Education and Student Success; and University Libraries.

Position Summary

The Associate Director of Human Resources for the Provost's Administrative Services Team (PAST) will join a newly formed shared services team in the Office of the Provosts (OtP). In this position, you will provide HR leadership to the 10-plus units and more than 1500 employees the PAST Shared Services portfolio supports.

In your first year in this position, you will build and lead a team to learn the unique needs of your customers, develop policies, practices, and workflows to meet those needs, while working closely with University Human Resources to implement HR best practices across the PAST portfolio. Reporting to the Director of Shared Services for PAST, and as a member of the PAST leadership team, you will participate in strategic planning, including recruiting and hiring, employee engagement, workforce planning, helping shape the experience of administrators, faculty, staff, and students throughout the employee life cycle.

You will lead recruitment efforts by writing engaging position descriptions and job advertisements while incorporating strategies to build robust and diverse pools of applicants. You will coach and train supervisors and leadership on best practices for running searches, including proactively removing roadblocks for applicants and building diverse and inclusive active recruitment strategies. Your team will be the first point of contact for new employees as you onboard them to their units and the university. You will build out and refine onboarding processes that set up new employees for success and begin the process of retaining them.

You will work with division leaders and University HR on employee engagement strategies, performance evaluation and professional development, supervisor training and coaching, and employee and labor relations (ELR) needs. Your team will also manage the employee exit process including exit interviews and surveys, collecting data, identify trends, and proposing initiatives to better engage, develop, and retain our faculty and staff.

As the leader for Human Resources in PAST, you will work closely with university leaders, administrators, supervisors, search chairs, and hiring managers, providing strategic consultation and excellent customer service to help them meet their HR goals. Using knowledge and creativity, you will also help guide them to solutions that align with UO policies and practices. You'll keep your finger on the pulse of emerging trends, issues, concerns, and best practices, sharing your assessments with leadership, and adjusting priorities and strategic approaches accordingly.

As the ADHR, you will also be responsible for overseeing executive recruitment for the Office of the Provost (OtP), working with executive search firms, project managers, and stakeholders from across campus to ensure a seamless, inclusive, equitable search process for all executive searches. You must be able to build a strong relationship with University HR and maintain solid knowledge of the policies and procedures surrounding executive searches and their individually negotiated contracts.

While there is room for a lot of innovation and creativity in this role, there is also a high level of support. This position will be part of a team of HR professionals across campus and will work closely with University Human Resources professionals who can provide guidance, consultation, subject-matter expertise, and a sounding board for new ideas.

Minimum Requirements

Five years of progressively responsible human resources experience and a bachelor's degree; or seven years of progressively responsible HR experience*.

Three years' experience supervising at least one regular, permanent employee including performance management; OR five years combined experience performing lead work and supervising students/interns/part-time/temporary staff.

*"HR experience" means demonstrated subject matter expertise in one or more of the functional areas of HR, such as recruitment and hiring; classification and compensation; employee and labor relations; or employee training, development, and retention.

Professional Competencies

Effective communication skills, including the ability to communicate with a range of stakeholders, from executives to front-line staff and other individual contributors.

Ability to advance diversity, equity, and inclusion efforts through one's own actions and by influencing the actions of others.

Understanding of the needs and experiences of job seekers and employees with diverse/marginalized identities, and commitment to advancing inclusion efforts in recruitment and retention.

Knowledge of effective strategies to build robust and diverse pools of applicants and run an inclusive search process, create an inclusive work environment, and improve equity in processes and policy.

Ability to manage complex HR matters, including employee and labor relations issues, with sensitivity, respect, compliance awareness, and a solution-oriented approach.

Ability to build relationships and work collaboratively with a variety of stakeholders.

Understanding of effective supervisory practices and techniques, employee and employer relationships, and management principles and the ability to advise supervisors on these matters.

Ability to handle sensitive and confidential materials and situations appropriately.

Ability to adapt to changing priorities, make appropriate decisions, escalate matters when necessary, and provide proactive, effective change management.

Preferred Qualifications

HR experience in a higher education setting or a similarly complex organization.

Experience understanding and applying provisions of collective bargaining agreements to personnel situations, and working with a variety of employee groups including, for example, administrative, faculty, and student employees.

Experience with position description development, performance management, recruitment, classification, compensation, and EEO/affirmative action.

Experience leveraging a wide array of technologies, such as tools for applicant tracking, productivity, and communication.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

To apply, visit https://careers.uoregon.edu/en-us/job/531038/associate-director-human-resources