Job Details

Company Description:

California Institute of Integral Studies (CIIS) is an internationally-recognized leader in integral education. CIIS has an enrollment of more than 1,600 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine. In addition, CIIS hosts a vibrant art exhibition program through The Arts at CIIS, and offers a dynamic array of events through its Public Programs & Performances division, including workshops, concerts, and conferences. The University provides low-cost mental health and acupuncture services to the San Francisco Bay Area through its 10 award-winning counseling and acupuncture clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).

Job Description:

POSITION SUMMARY

The HR Coordinator is a key position in our small HR office. This person sets the tone for respectful, proactive customer service to all of HR's constituents, ensuring that critical processes are completed in a timely and accurate manner. The HR Coordinator must be both a people person and a data person, who enjoys working in a practical, problem-solving capacity with all personalities, and gives great attention to accuracy and details.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide quality customer service; respond to walk-in, email and other inquiries and follow through by processing forms and providing appropriate responses and resources


• Process new hire paperwork and updates for Adjunct Faculty, Student Workers, TAs, RAs, and Temps; coordinate as needed with other departments such as Financial Aid and Provost


• Administer benefits and retirement plans, in coordination with Finance and HR staff, including reconciliation, audits, reporting, deposit requests, employee enrollments, changes and issues; main contact with brokers, employees and government agencies


• Organize, edit and maintain HR forms and materials; track and ensure completion, accuracy, and retention of mandatory forms (including I-9) for government compliance


• Maintain electronic HR records; produce reports for internal use and government agencies, including wage and employment verifications


• Assist with payroll; track and troubleshoot timesheets, reconcile unreported paid time off; and process wage garnishments, levies, and unemployment claims


• Update, audit and archive personnel files


• Proactively contribute to continuous improvement of HR operations and services; update materials and streamline processes; provide input on and work toward new systems and procedures

Requirements:

• Bachelor's degree


• At least two years of employment experience in human resources


• Advanced proficiency with HRIS/HCM software


• Proficiency with MS Office Suite, particularly Excel


• Strong customer service orientation; ability to handle sensitive information with confidentiality and tact


• Must be a highly-organized self-starter, who follows through on projects with minimal supervision


• Ability to multi-task and meet deadlines under pressure


• Meticulous attention to detail


• HR certification preferred


• Work experience in higher education preferred

Additional Information:

SALARY AND BENEFITS

Salary commensurate with skills and experience.

NOTES TO CANDIDATE

• Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.


• Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.


• Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.


• Relocation Assistance -- This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).

Application Instructions:

Screening begins immediately and will continue until the position is filled.

Using the Apply Now link, please submit a Resume and Cover Letter online.

Please note: a Cover Letter describing how your skills, experience, and career goals relate to the job is mandatory.

PI102485800