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HR Consultant 1 - Leave Administration
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Position Number: 3809759
Location: Cheney, WA
Position Type: Human Resources

HR Consultant 1 - Leave Administration

About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:

Eastern Washington University is seeking skilled, team-oriented and professional applicants for a Human Resources Consultant 1- Leave Administration in Human Resources.
The primary function of this position will oversee and administer leave requests for all employee groups, requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), Paid Family Medical Leave (PFML), state and local leave laws, collective bargaining agreements, Faculty sick leave and short-term or long-term disability plans. Manage Labor & Industries (L&I) claims including return to work process.
Time management skills are essential for success in this position. This position requires the ability to multi-task, coordinate and track data and documents pertaining to multiple people and purposes. The Individual hired for the position will be responsible for independently planning, organizing, and prioritizing work of the position to meet internal and external deadlines. Excellent customer service, listening and communication skills are essential, as position interacts with all employees throughout the university.
On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
EWU expands opportunities for personal transformation through excellence in learning.

Required Qualifications:

Bachelors degree including two years experience performing human resource functions which includes leave administration and database management OR Four years of progressively responsible leave administration experience including at least one year in the administration of workers compensation.
Strong analytical and problem solving skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite or similar software.
Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.

Preferred Qualifications:

Working knowledge of both the Stay At Work Program and Return to Work Incentives through Washington State L&I..
Experience administering leave in a higher education setting.

Other Skills and Abilities:

Ability to interpret administrative guidelines and rules and apply them to EWUs structure.
Ability to establish and maintain working relationships and express and convey information effectively both verbally and in writing.
Ability to establish and maintain moderately complex records and reports.
Ability to handle stress and continue to perform all duties and provide service to the public in a courteous, responsible, and timely manner.

Job Duties:
% of Time: 100
Responsibility / Duty:

Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
Handles the FMLA leave administration process from the employees initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.
Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
Oversees the return-to-work process for employees returning from extended FMLA, workers compensation, or other leave(s).
Facilitates other leave requests, which may include Military Leave, Shared Leave, Leave Without Pay (LWOP) and may assist with basic accommodation requests under the ADA.
Administers other Eastern Washington University time-off programs as assigned in accordance with internal policy, applicable laws and collective bargaining agreements
Recommends revisions to applicable policies to ensure compliance with collective bargaining agreements, federal, state, and local laws and regulations.
Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices. Complies with state records retention schedules.
Preserves confidentiality of employee medical documentation and files.
Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
Initiate and assist with appeals of questionable Workers Comp claims by providing information to claims managers, attorneys, and others.
Performs other related duties as assigned.

Essential Function Indicator: Yes

Conditions of Employment:

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
- COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/rcp/risk-management/covid19-protocols/.
Once hired, you must complete required DEI, Hazing, and Harassment and Title IX training. You can access the online training at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources https://inside.ewu.edu/hr/training/.
This position is covered by the Washington Federation of State Employees Collective Bargaining Agreement.

Salary Information: $45,708 - $61,392

Posting Date: 01/04/2023
Open Until Further Notice: No
Closing Date: 2/9/2023
Screening to Begin: Immediately

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/9996

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.