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HR Coordinator (Temporary Position)
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Position Number: 2448874
Location: Worcester, MA
Position Type: Human Resources

HR Coordinator (Temporary Position)

About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,000 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.

Job Description:

The Human Resources Coordinator reports to the Assistant Director of Human Resources for Employment. A member of the Employment Team of HR staff that supports the recruitment and onboarding of new hires and is responsible for personnel data changes, records management, worktime & leave administration, and other staffing-related needs.

Primary responsibilities include HRIS (PeopleSoft) data entry and personnel file maintenance for Faculty, Staff, and Student Employees. This includes the administration required for new hires, transfers, promotions, leaves of absence, pay rate changes, and terminations. This role regularly interfaces with staff responsible for payroll, employment, unemployment claims, compensation, HRIS, and benefits in order to ensure personnel data changes are entered and processed in a timely and accurate manner, backed up with appropriate documentation that is confidentially maintained in personnel files.

Major Areas of Responsibility

Accurately completes payroll change notice forms required to: 1) establish new employees on the payroll and 2) administer status changes such as promotions, transfers, leaves of absence, and terminations. Circulates forms for signature approval, performs data entry as required, and distributes forms to Payroll for processing.
Ensure the integrity of data entry via validation and audit of information by multiple sources such as the employee, the supervisor, the hiring manager and/or hiring department, and referencing policies and procedures as appropriate.
Maintain electronic (scanned) personnel files for all employees. Review records to verify data such as date of hire, contact information, date of birth, job title, work schedules, department and job codes.
Execute and review all student termination activities to ensure accurate processing and records integrity.
Administer and track completion of 30/60/90 day performance reviews for new hire hourly staff.
Ensure performance appraisals for non-faculty staff are maintained in personnel files. Identify appraisals that have not been submitted by department leaders and submit to HR leadership so they may follow up as appropriate.
Maintain newly-created job descriptions and updates to existing job descriptions in centralized data base
Initiate and review Background Checks for approval and entry of data into software system.
Triage employment phone calls, responding to general inquiries or directing to appropriate staff.
Administer athletics seasonal employment and banquet employment hiring processes.
Administer HR data entry for student employment.
Manage basic employment life-cycle functions including promotions and transfers, salary adjustments, counseling & discipline, end of employment
Performs other duties as assigned.

Requirements:

Associates Degree or equivalent Human Resources experience
Two or more years of experience in data entry/recordkeeping.
Prefer prior experience in human resources, accounting, or finance.
Excellent organizational skills with attention to detail and accuracy.
Excellent data entry skills.
Strong interpersonal and customer service skills; effectively communicates and collaborates with staff at all levels
Proficiency in business software, including Microsoft office suite and Google Suite.
Must be able to discretely maintain confidential information.
Must be able to perform work that requires prolonged periods of sitting at a desk and working at computer.
PeopleSoft or other HRIS system experience a plus.

To prevent the infection and spread of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full vaccination by an FDA-approved COVID-19 vaccine before beginning employment, unless an exemption from this policy has been granted. Applicants believing they need an accommodation of this policy because of a disability, sincerely-held religious belief, or otherwise should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information on your application materials.

Additional Information:

This is a full time, non-exempt level position.

College Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,000 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

Region Description

Worcester is a city of approximately 200,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).

To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefits

Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume.

In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to diversity and inclusion. For more information, please visit
http://holycross.edu/diversity.

To apply, visit https://holycross.interviewexchange.com/jobofferdetails.jsp?JOBID=135371

The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts (http://www.heccma.org) and the New England Higher Education Recruitment Consortium (https://new-england.hercjobs.org/)