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HR Project Specialist
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Position Number: 3176060
Location: Turlock, CA
Position Type: Human Resources

HR Project Specialist

Job no: 515977
Department: Human Resources
Work type: Staff
Location: Stanislaus - Turlock
Categories: Confidential, Temporary, Full Time, Human Resources

Position Summary
(Classified as: Confidential Administrative Support, PSL I)

Full-time temporary position available on or after July 5, 2022 and ending on or before January 6, 2023 in Human Resources. (Appointment will be made for 6 months plus one day from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.)

Under general supervision of the Organizational Development & Programs Manager, this position provides implementation and project support for the Common Human Resources System (CHRS) project, with specific emphasis and responsibilities in the areas of business process documentation, training administration and development and overall HRM program support. This position will work collaboratively with project core team members from Information Technology, Faculty Affairs, Budget and Human Resources to provide CHRS implementation support. This position performs work of a confidential nature in support of developing training materials and guides in accordance with collective bargaining agreements.

Job Duties
Duties include but are not limited to:

Serve in multiple roles in support of the CHRS project and other HRM related projects including, but not limited to, administrative coordinator, project coordinator, and training coordinator.

Supports the preparation, coordination and administration of trainings, meetings, creation of guides and training materials, and campus presentations.

Document business processes and procedures.

Support change management activities, including communications.

Support testing cycle by serving as the lead in troubleshooting issues that arise by the testers; handoff issues to the appropriate person/group for resolution; complete system and module testing on any assigned test scripts; ensure testing system is kept current with testing statuses.

Submit, track and monitor ServiceNow incident tickets.

Track and monitor the status of project change control requests.

Participate and assist in scheduling project related meetings and events; prepare agendas, record minutes, track and report action items, assist in the preparation of presentations.

Assist in developing and/or participate in the creation of campus training guides and materials (presentations, cheat sheets, video tutorials, etc.).

Schedule and coordinate training sessions for end user implementation and ongoing as needed.

Support and assist with implementation and conversion activities, including the correction of conversion data errors.

Assist with PeopleSoft data cleanup, as needed.

CHRS customer service/follow-up support; answer questions and troubleshoot issues as they arise.

Assist with the creation of CHRS website content; post and keep content, training information, and materials current.

Participate in CHRS related workgroup status calls.

Other duties that support the overall CHRS and HRM projects.

Various duties as assigned in relation to the support of CHRS and the HR unit.

Minimum Qualifications
Education: Bachelor's degree from an accredited college or university in business, public administration or a related field.
Experience: Full-time equivalent of two years directly related work experience, which has provided exposure to systems administration, project management support and implementation.

Preferred Qualifications

Working knowledge of CSU employment policies and procedures.

Full-time equivalence of two years or more of HR experience in a public sector/higher education human resources environment.

Experience with utilizing an Application Tracking System (ATS) and an HRIS system/database in some capacity (data administrator or coordinator, etc.).

Experience in project management support.

Functional knowledge of Oracle/PeopleSoft HCM.

Excellent written and verbal communication skills.

Excellent organizational skills.

Strong interpersonal skills to work effectively with a wide variety of stakeholders.

Ability to multitask and offer support with quick turnaround due to tight deadlines developed by the system wide project management team.

Proficiency and understanding of software programs: Word, Excel (Advanced user), Power Point and/or possess the ability to quickly learn new technologies.

Knowledge, Skills, Abilities

Ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports.

Ability to exercise personal initiative and independent judgment within the scope of the assigned duties.

Ability to understand and apply the principles, concepts, and work processes, laws, rules and union contract materials pertinent to the professional operations of a HR office; ability to gather and analyze data.

Ability to reason logically and make appropriate recommendations, carry out recommendations thru to implementation.

Ability to handle highly sensitive materials and situations, to include confidential files; ability to maintain strict confidentiality and to exercise complete discretion, diplomacy, and good judgment.

Ability to analyze data and make accurate projections.

Demonstrated ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruptions, and other demands;

Demonstrated ability to initiate necessary actions, remain flexible, coordinate many activities simultaneously, and handle requests expeditiously using appropriate, mature judgment.

Demonstrated ability to draft and compose written correspondence and reports with thorough knowledge of English grammar, punctuation, and spelling, as well as good proofreading and editing skills.

Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Demonstrated ability to pay close attention to detail and identify, trace and correct errors.

Special Conditions
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
https://calstate.policystat.com/policy/9779821/latest/

Salary Range
Anticipated salary will be $4,058 - $4,464 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $4,058 - $6,922 per month)

Compensation & Benefits
Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary

How to Apply
To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.

Application Deadline
OPEN UNTIL FILLED; SCREENING TO BEGIN IMMEDIATELY. (Applications will be considered at the discretion of the university.)

Criminal Background Clearance Notice
Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Additional Information
Campus & Area
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

To apply, visit https://careers.csustan.edu/st/en-us/job/515977/hr-project-specialist